Staffbase
 | About the Client |
 | Industry Technology |  | Employees 1,000+ |
Staffbase is a leading employee communication platform serving global organizations with tools to engage, align, and inform their workforce. Headquartered in Germany and operating across 10 countries, Staffbase has grown rapidly to a team of over 1,000 employees, serving enterprise clients worldwide.
  | The Challenge |
From Stagnation to Transformation
Staffbase’s Finance Transformation Lead, Dr Agnieszka Grzywna, recognized the need for a fundamental reset with the goal of rebuilding trust in the system, automating manual work, and transforming the finance team into a true strategic partner.
Kognitiv empowered the team for success by proposing an 18-month, three-phase journey focusing on stabilization. Including updating the core Financial Data Model (FDM), and driving automation through standardization and Workday Financial Management AI feature adoption.
Phase 1 Enhancements + Stabilization
Phase 2 Automation + Optimization
Phase 3 Empower + Scale
“We have scaled quickly though the more we grew, more difficult it was for Accounting team. At some point we realized that Workday itself wasn’t the problem. our challenge was that we hadn’t evolved the system at the same pace as the business. We needed a partner who could help us reset the foundation, not just fix individual issues. That’s why we reached out to Kognitiv.”
– Dr Agnieszka Grzywna, Director, Global Finance Transformation
  | The Solution |
Success Beyond Go-Live
Kognitiv’s phased approach and expert-guided optimization demonstrate the value of a finely tuned Workday system that allowed Staffbase’s internal finance team to become completely autonomous through:
Cost Savings
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Productivity
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Team Satisfaction
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As a result of these optimizations, Staffbase’s Financial Teams no longer spend days reconciling accounts. Instead, they focus on high-value activities like EBITDA analysis, scenario modeling, and global expansion—the tasks that actually drive the business forward.
“What success really looks like for me is that the finance team is now autonomous. They trust the data, they understand the system, and they can continuously improve it without relying on external support.”
– Dr Agnieszka Grzywna, Director, Global Finance Transformation
 | The Impact |
The Staffbase journey to automation is a powerful reminder that the true ROI is a product of continuous, expert-led optimization.
Invest in Power Users
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The Right Partner Matters
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Empower the Internal Team
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“Today, finance is no longer perceived as a bottleneck. We’ve become a true strategic partner to the business, able to support growth, decisions with real-time insights.”
– Dr Agnieszka Grzywna, Director, Global Finance Transformation
